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HEAD OFFICE SOFTWARE


Streamline Your Multi-Branch Business with Our Head Office System

​If you have multiple branches of retail stores, hospitality businesses or warehouses, you can streamline operations by using our Head Office software. It enables centralised management and data of your head office and branches from one location, centralising key administrative and management tasks such as inventory and price management.

The software, created by Techcube, informs your team to help boost profit for your business. Once your business model is in place and performing, branches can be expanded for further profitability.

Key Benefits

  • Improve and manage your business
  • Increase control
  • Increase and manage sales and profit
  • Decrease costs
  • Reduce errors
  • We can customise software for you to meet any requirements

Who is it for?

  • Retail stores
  • Hospitality businesses
  • Warehouses

Why Choose Techcube for Your Head Office Software?

  • Local to London, based in Ilford, Essex.
  • On-site field engineers, fix networking issues and trouble shooting.
  • UK-based support open Monday to Sunday 6am to 11pm.
  • Smooth and seamless installations built on our extensive experience.
  • Full instruction manual in English.

Visit our showroom in East London for a free demo and experience the capabilities of our Head Office system. Alternatively, connect to our demo system remotely with your computer.

To find out more and discuss your needs, please call us on 020 3282 0453, fill out the quote form or contact us here.

Benefits and Features

Inventory Management

The Head Office software allows set-up of different prices for a product at each branch. Head office adds new products and syncs with branches.

Stock taking in branch is often completed on a weekly basis and this will sync and update with the head office software.

Sales in branch are updated to the head office in real time, so the system always reflects latest stock levels and sales real time data.

Review the stock in each branch at any time.

Ordering

Ordering from your suppliers is done at head office. There are 2 main types of ordering:

1. Forecast ordering. The software will analyse the last two weeks of sales in a branch, forecast the next two weeks and automatically order from the supplier for all branches.

2. Minimum order level. If the minimum product stock level is reached, the system will send a re-order notice to the head office.

Dry items and long range goods can be sent by your supplier directly to the head office warehouse for storage and distribution to branches as required. Other short lifespan items, such as milk and bread, can be sent directly to branch by the supplier. The software checks branch stock and warehouse stock so you know total stock levels available.

Promotions

Promotions are applied at the head office and sent to branches with a predetermined date range. Promotions include seasonal. weekly and monthly offers, buy one get one free offers, multibuy and price reductions. The branch prints the relevant offer and discount shelf labels for products.

Payments

All card payment systems are secure and fast and offer flexible payment options. Payment gateways integrate with any UK bank. The payment systems accept all major cards and other payment methods including mobile wallets, chip and PIN, contactless payments and QR codes. Allows split payments across cards and cash.

Choose from integrated Verifone terminals or countertop, mobile and portable card terminals. Payment systems can also be integrated with E-commerce if you already sell online or plan to in the future.

Loyalty Customers

Customer loyalty cards can be processed online and in-store. Applications are sent to head office where applications are inputted, approved, and cards are sent to customers. Loyalty points are synced with the head office. The system enables loyalty card data analysis, which offers valuable data insights into buying habits.

Avery Scales

Head office can send price changes directly to the scales.

For fruit, vegetables, meat and fish for example, network connected Avery Berkel Scales are used. There are 3 types of Avery Scale:

  1. Avery FX120 – connected to the EPOS system, e.g. oranges on scale, at checkout. These are pre-programmed with price per kilogram. Barcode scanner and scales are separate.
  2. Avery FX131 – integrated barcode scanner and scales, flat on checkout counter.
  3. Label printing scale – e.g. separate fish counter – print label, attach to product and then label is scanned at checkout.

User Access Rights

User rights are set up at the head office which allow access to the head office system. There are three levels: Supervisor, Manager and Cashier level. User names and passwords are set up and synced with the branch.

Smart Reporting

Run reports at the head office level, saving time and giving an overview of performance and analyse fine details of operations.

There are reports for all branch data, for example, dashboard reports, overall daily sales for branches individually and collectively.

Key performance indicators are included, such as which store, department and supplier products sell most, which branch is performing best, plus much more data.

Automated, instant reporting functionality provides bar graphs, pie charts, plus much more graph features.

Fast moving product reports, see departments that are performing well. Comparisons can be made for day/ week/ month compared to previous period or year on year.

Where branch managers are offered a bonus for reaching sales targets, these useful reports can keep them on track to reach goals.

Other reports include include voided items, item details and date and time of void, returns and wastage reports to keep track of out-of-date items and levels. VAT analysis reports can be run at the head office level, enabling a consolidated VAT report for all branches.

Installation

Techcube visit your head office to install a server onto which the software is installed. Firstly, we ensure that all branches connect correctly to the network and then visit your head office and link all branches. The whole process takes around 2-3 weeks.

Maintenance and Support

We have maintenance and support plans, which are mandatory with the head office software, and this ensures the smooth running of your operations and system. Maintenance includes:

  • Upgrading databases
  • Constantly maintaining databases
  • Fixing syncing issues between branches

Our UK-based support is open Monday to Sunday 6am to 11pm.

Warranties

1 year warranty on hardware. Installation warranty is part of the maintenance contract.

Contact us

Call us on 020 3823 6415 or contact us for a free demo and to discuss how we can help you and your business.

Our in-depth guide explains all you need to know about EPOS systems and how it can help your business. Read EPOS Systems Explained.

We provide EPOS systems for all types of businesses and sectors including:

Retail EPOS systems
Hospitality EPOS systems
Pharmacy EPOS systems
Dry cleaning EPOS systems
Cash and carry EPOS systems
Warehouse stock management system
Avery Berkel scales EPOS integration

EPOS software

We develop custom EPOS software for all types of businesses with our own EPOS systems and existing EPOS systems.

CLIENTS & ACCREDITATIONS


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